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Preventing the Spread of Germs Through Office Phones

Preventing the Spread of Germs Through Office Phones In any office, the phone is one of the most used pieces of equipment. Whether you’re fielding calls from clients or contacting suppliers, despite new digital technologies, we all still regularly turn to the office phone. But, how often do you clean an office phone? In this guide, we’ll explain why you should be cleaning your phone and how to clean an office phone thoroughly.   With many offices throughout the country beginning to reopen following the COVID-19 lockdown, keeping your workplace clean and tidy is more important than ever. The danger posed by COVID-19 is still present and so we all need to take steps to help reduce the virus spreading.  The COVID-19 virus is transmitted through respiratory droplets that are spread through things such as sneezes, coughs, and shouting or speaking loudly. The virus is also spread through contact with contaminated surfaces.  Because of this, it’s extra important to take additional measures to keep the workplace clean and free from germs, bacteria, and viruses. By making sure that your employees know how to properly clean all areas of their workspace, you can help to reduce the spread of COVID-19. One item of office equipment that is often forgotten about when cleaning is the office phone. Whether each member of staff has their own phone on their desks, or you have a shared telephone that employees take turns to answer and use, it’s important to remember to regularly thoroughly disinfect and sanitise it. So, read on to find out how to clean an office phone to make sure it’s completely germ-free.

Why it’s important to clean your office phone during COVID-19

Since the COVID-19 pandemic began, the government and scientific advice has been to wash your hands frequently and avoid touching your face wherever possible. This is because you may transfer the virus from your hands into your body via your face if you have touched a contaminated surface and not thoroughly cleaned your hands.  But, have you ever thought about how many germs might be present on your phone? When you pick up an office phone to speak, you hold it directly against your face. This means, if there’s any germs, bacteria or viruses harboured on the phone handset, these are going to potentially transfer onto your face and could lead to infections, spots or colds.

Cleaning the phone handset

To avoid spreading germs, bacteria and viruses to your face from your phone, it’s important to remember to regularly wipe down the handset with a disinfectant spray and a disposable cloth or a disposable disinfectant alcohol wipe.  Make sure you use a disinfectant cleaning agent that has been tested against both bacteria and viruses to be sure that it will kill off any potential COVID-19 virus particles.  But, remember, you’re going to be holding the phone against your face where the skin is particularly sensitive. So, once you’ve cleaned the handset wipe it over with a dry cloth or paper towel to remove any disinfectant solution residue to avoid causing any reactions with the skin the next time you use your phone. 

Pay attention to the earpiece and receiver

You can also transfer germs and virus particles through respiratory droplets to your desk phone when you speak into the receiver. And, you may find that makeup or other dirt and grime builds up on the handset when you hold it against your ear.  To remove any grime that may build up around the speaker and receiver, take a cotton swab or toothbrush reserved for cleaning and dip it in rubbing alcohol or a disinfectant cleaning solution. To thoroughly clean your desk phone, you want to gently wipe or rub at the phone’s receiver and earpiece to remove any dirt that has collected in the grooves there.  After you’re finished cleaning these tricky areas, it’s important to wipe down the entire desk phone handset with a disinfectant solution and a microfibre cloth or disposable paper towel.  Be careful not to let any of the disinfectant cleaning solutions Wherever the keypad is, it’s very important to take time to properly clean it to ensure all germs, bacteria and viruses are removed. The small gaps between the keys are the perfect place for nasty bacteria and viruses to grow and spread.  Plus, the natural oils on our fingers and any dirt or grime we might have on our hands can transfer to the keypad and build up over time, which is unhygienic and doesn’t look very nice! So, each time you clean an office phone, make sure to take time to thoroughly clean the keypad to disinfect the surface and remove any grime that has built up in between the keys.  A great way to do this is to take the cleaning brush you used earlier, as long as it’s been disinfected after use, and gently rub at the keypad. This will work to remove any really stuck-on dirt and grime that is present.  Once you’ve done that, take a microfibre cloth or disposable paper towel dampened with disinfection solution and wipe over the keypad.  If there is any dirt remaining after this, then take a cotton swab dipped in disinfectant or rubbing alcohol and wipe it around the keypad to get the last of the grime off. 

General desk phone cleaning

Once you’ve spent time cleaning all these difficult to reach areas where dirt, grime, germs and bacteria can grow, it’s important to do a final once over and clean the base unit of your office phone. 

To do this, simply dampen a microfibre cloth or disposable paper towel with a disinfectant solution and wipe it over the entire surface of an office phone. Pay particular attention to the cradle where the phone handset rests and the bottom of the unit that sits on your desk. 

Frequently overlooked areas

Before you finish cleaning your office phone, make sure to go back and check you’ve not missed any areas of your phone’s handset and base unit.  If an office phone is corded, it’s important to thoroughly wipe down this cord with a microfibre cloth or disposable paper towel sprayed with a disinfectant solution. Cleaning this area will work to get rid of any dust that might have settled in the coiled cord and remove any germs that might be on the cord from your hands as you pick up and put down the phone.  Regular thorough cleaning of your phone in this way is important to stop the spread of potentially harmful germs, bacteria and viruses whenever you use your office phone.  We’d advise deep cleaning your office phone weekly or fortnightly to stay on top of the dirt and grime that might build up. collect in the phone handset or drip inside any gaps in the plastic casings as this can damage the phone and cause electrical faults. 

Disinfecting an office phone keypad

It’s not just holding an office phone against your face that can transfer germs, the keypad is another high-touch area that can be a risk for transmitting potentially harmful bacteria, viruses and other germs.  Where your phone’s keypad is situated will depend on the type of phone you have, if it’s a corded phone, then the keypad will be found in the base unit. Or, if you have a cordless office phone, then the keypad will usually be on the handset itself.  However, during COVID-19 to stop the spread of the virus, we recommend cleaning your office phone daily if you’re the only person using it. Or, if it’s a shared phone then clean it with a disinfectant solution after each use.  For more advice about office cleaning London, talk to us today to see what Total Clean can do to help keep your office clean and free from germs. Do visit us at www.totalclean.co.uk or call 020 7935 5088
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